KKC Cares, Inc. HIPPA Policy

Notice of Information Practices and Privacy Statement (HIPPA)

KKC Cares, Inc. 518-504-0547

381 Malta Ave. kkccares@gmail.com

Ballston Spa, NY 12020

How We Collect Information About You

KKC Cares, Inc. and its employees and volunteers collect data through a variety of means including but not necessarily limited to letters, phone calls, emails, voicemails, and from the submission of applications that are either required by law or necessary to process applications or other requests for assistance through our organization.

What We Do Not Do With Your Information:

Information about your financial situation, legal situation, medical conditions and care, that you provide to us in writing, via email, on the phone (including information left on voicemails), contained in or attached to applications, or directly or indirectly given to us, is held in strictest confidence.

We do not give out, exchange, barter, rent, sell, lend, or disseminate any information about applicants or clients who apply for or actually receive our services that are considered patient confidential, restricted by law, or specifically restricted by a client in a signed HIPAA consent form.

How We Do Use Your Information:

Information is only used as is reasonably necessary to process your application or to provide you with services which may require communication between KKC Cares, Inc. and other agencies as the client agrees and signs releases.

If you apply or attempt to apply to receive assistance through us and provide information with the intent or purpose of fraud or that results in either an actual crime of fraud for any reason including willful or un-willful acts of negligence whether intended or not, or in any way demonstrates or indicates attempted fraud, your non-medical information can be given to legal authorities including police, investigators, courts, and/or attorneys or other legal professionals, as well as any other information as permitted by law.

KKC Cares, Inc. will ensure no identifying information is left open or visible on computer screens or in shared/meeting notes. Any information carried by the person of KKC Cares, Inc. will be kept in a locked car or locked file drawer. If either are broken into, they will notify KKC Cares, Inc within 24 hours or assume legal responsibility, and KKC Cares will inform clients within 24 hours of notification.

Limited Right to Use Non-Identifying Personal Information From Biographies, Letters, Notes, and Other Sources:

Any pictures, stories, letters, biographies, correspondence, or thank you notes sent to us become the exclusive property of KKC Cares, Inc. We reserve the right to use non-identifying information about our clients (those who receive services or goods from or through us) for fundraising and promotional purposes that are directly related to our mission.

Clients will not be compensated for use of this information and no identifying information (photos, addresses, phone numbers, contact information, last names or uniquely identifiable names) will be used without the client’s express advance permission.

You may specifically request that NO information be used whatsoever for promotional purposes, but you must identify any requested restrictions in writing. We respect your right to privacy and assure you no identifying information or photos that you send to us will ever be publicly used without your direct or indirect consent.

Approved: KKC Cares, Inc. Board of Directors, January 2021